Alteryx Server Ideas

Hello,
One of the frustrations we have faced in using Alteryx Gallery is the question "How do we set up many users with their respective collections easily?".

If we take for an example, the scenario where a company has 300 potential users of the gallery, who are all going to login and generate a report based on their department.
In order for them not to be able to generate the reports on other departments, the report generation workflows are put into collections. The current solution to this (atleast on SAML Authentication), is for a user to sign up, and then a Curator to assign them to their given collection. This is fine for small scale solutions, but the purpose of server is allowing for large scale deployment and automation of tasks, and this is far from ideal for a larger company.

If the server is setup on Windows Authentication, the users are able to be categorised within the Windows Active Directory, and then these groups (which may pre-exist) are able to be added to the gallery straight from the AD (see here), however this is not a feature within SAML Authentication.

From my knowledge, SAML Authentication should easily allow for this functionality, and it works very similar to Windows Active Directory. I mentioned this on a call with a Customer Support Engineer, and he explained that this wasn't part of his known roadmap for the Alteryx Gallery. 

I do believe this to be an extension of a current post on the Alteryx forum, however, this details opening the API to allow for this on an API level, however I would also suggest for this to be integrated within Alteryx Gallery, as not all users are experienced with using, or building tools around, the API.
 
Cheers,
TheOC

Currently, to allow a user to schedule jobs, prioritize jobs, assign jobs, create collections, or have API access, toggles must be set at the user level.  

As a server administrator, I want to configure these toggles at the group level, so that a) I don't have to modify a large number of users individually to grant them such permissions, b) I ensure consistency across groups of users that doesn't rely on humans clicking all the right things for each of the relevant people, and c) I can easily change these settings for multiple people, if needed.

Hello

Alteryx Server with SSO configuration not able to sign request. Could you remind ? We need this feature to go into production (see attached image). 

best regards,

Nissar

It would be helpful if there was a way to setup notifications so that it would email Admin whenever a workflow runs longer than a preset amount of time.

Admin would set time threshold for triggering notification i.e. > 15min and Alteryx Server would email Admin whenever a workflow runs longer than that so that they could monitor this specific workflow and take corrective action,

Our Organization uses a Password Manager to automate the update of service account credentials used in Windows Services. 

Would like to request the ability to leverage that functionality with the Run As user inside of Alteryx Server Settings used with Workflows. 

This would increase application security, while ensuring the process is automated, thereby limiting issues from human interaction.

Examples of these types of application are ERPM(Enterprise Random Password Manager), Thycotic Secret Server, and I am sure there are others. 

Hello, 

We have been building a solution for a client that involved chaining apps. When we uploaded the workflow to the server, we got the below error: Workflow exceeded maximum runtime of 30 seconds and was cancelled. We were able to rectify this by having the client implement the change here. While I understand the need for the limit, is there any plan to have this fix be more obvious to the average user to implement or avoid needing to reimplement following a server upgrade?

Thanks, 

I would like to see ability to limit the number of versions a user can save of a workflow. As a server environment ages we start to see the database become unnecessarily larger because the number of version of workflows. For servers related to DEV and QA environments as an Admin I would like to be able to say users can keep their 10-25 most recent versions of their workflows. Then anything over that will start to auto-delete just like the auto save feature in Designer. 

When saving to our company's gallery, we must deselect dozens of assets for our numerous workflows every time they need to be resaved, which is very frequent.

I would like to suggest a select/deselect all button under manage workflow assets. This would save a considerable amount of time.

Thank you,
Daniel

I would like to be able to open a user from the gallery - and see which collection(s) that user is in

If my collection is broken - I cant see users at all

Hey Team,

With 2020.3, the new Groups feature came into light, which is great, but seems like it was only half-thought.

It would have been nicely complemented with some API endpoints that would allow managing the groups' members - add, remove, list members, etc.

Seems like the API on Alteryx is like 100 steps behind and seems like the new developments are not considering adding APIs for the new released features. I feel this is a product roadmap issue.

As an admin, I would like far more ways to automate managing the Server/Gallery than the ones currently provided by Alteryx.

Integration with AD would be nice as well, we use SAML, and would like to have the option to import AD groups that would sync automatically in Alteryx - same way Tableau has those groups that are imported directly from AD.

Thanks,

Alex

Hello, I would like improved user management features and/or training

• Display 100 does not seem to work consistently
• Click /navigate from user to user – once I select a user would like to go to next user
• Changes I make with filters refresh every time I go back – which means I have to constantly reset my view in between each user
• Modify user settings in collections – would like to modify user settings instead of delete and re add user

Allow admins to configure an outage window(s) of a specified amount of time (say 5-6pm every sunday) for conducting admin activities. Specifically this outage window would block any scheduled jobs, drive any manual started jobs to queue, and also issue a popup on the gallery to notify users that it's during an outage window. 

As a part of the installation process or Configuration setting for Alteryx Server , can there be an option added to turn on "Subscription API" enabled for ever

I would like the ability to add Groups to a collection as well as individual users. This would make things a lot easier for situations where large sets of users needed to be added to a collection at once, or removed at once.

It used to be possible to create a robust user profile within the gallery, with many additional user details fields available. However all have been taken away leaving only a name and email address as a user profile.

Please bring back those user details as having additional information about the user always beneficial. If internal to the company, sometimes I need to know what department they are from or what office. And if external to the company, I need to know what organization they are from.

Having no additional user information can cause a lot of confusion, especially if any two users share a name since I don't know if it's the same user with a new email, or a different user completely.

Thanks.

We have configured the service account for Alteryx services on workers, controllers and Gallery. Kindly go through the below problem statement and current scenario and help to provide solution.

I will appreciate if we can setup a 30 minutes call and discuss on it.

Purpose/Current Design :

1. Our purpose was to on board the account in EPV-AIM/gMSA solution so that password won’t be hard-coded anywhere in the config for service LAN account.
2. Use same LAN service account to run the workflow on workers and write the output at destination paths [ Shared paths, Mailboxes]
3.  

Problem Statement  :

As we have added service LAN account  in multiple AD groups [ global and local ] it has become member of 440+ groups which has resulted in the approx.. token size to 8421.

Active directory has a limit of having approx.. token size to 10000 (10k) for LAN accounts and after that it will fail to authenticate with AD ; which will result in failure of starting Alteryx services.

Please refer below link to know what exactly issue we are facing and looking solution from Product team[Alteryx].

https://www.jijitechnologies.com/blogs/active-directory-token-bloat

We are looking from the Alteryx team :

1. Find a solution and provide some enhancement where we can use multiple (more than one) LAN accounts to run the workflows.
2. In Large scale when we are running workflows of different team’s it is obvious that LAN ID will be member of multiple AD groups and it will reach to Token bloat threshold.
3. We are looking something which can be provided as solution within the same setup to add multiple accounts or any other solution .

We already explored the option you suggested [https://help.alteryx.com/current/server/credentials] but as per our firm’s password policy we cannot save/use/withdraw privilege account passwords.

Because if we go with the suggested option we have to add the particular accounts in Windows server privilege group [ Log on as service, App_Security Logon locally and run batch job].

To meet compliant policy ; Any account which is privilege should be considered as app to app account and it should be integrated with Microsoft’s gMSA or CyberArk’s EPV-AIM solution to be on boarded account in vault. [ No human interaction with account ]

Feel free to reach out to me for any additional clarifications.

The search for replacing a workflow is poor (and I get that it is probably challenging to write on the back end) but as a result even if I type in the exact title of the workflow (aka copy and paste) Alteryx replace can't find it. Not only does this mean I have multiple workflows with the same name running around (loads of fun with lack of version control) but it also makes this entire thing more frustrating every time I update a workflow (as normally this also means the scheduling of said workflow breaks).

It would be awesome if instead of having to search by title for your workflow that you wish to replace with if you could instead use the URL where Alteryx Gallery put the workflow and then there wouldn't be any confusions about which workflow and you wouldn't have to type.

*This is an idea from @cneivam  from the Portuguese Community*

• Being able to control the workload in Alteryx Server (for example, making sure that a workflow can run only when another set of workflows finish running)