Alteryx Server Ideas

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There is a strong need for more APIs to be introduced in Alteryx Server so that our Admin teams can provide automated solutions to our users. My understanding is that a lot of these will be introduced into Alteryx Analytics Hub however, it is also needed in Alteryx Server.

 

I would propose that the internal APIs for Collections and Scheduler be exposed to the Admin Key/Secrets so that we can use these APIs to move our Users workflows directly to their collection or automatically schedule for them, if needed. It seems that all this would take would be to release the Authorization from internal to the Admin on the API.

 

APIs I am requesting be released:

  • PUT .../gallery/api/collections/{collectionID}/apps/{appID}/
  • POST .../gallery/api/scheduler/

Hi

In a heavily used server environment, and depending on how workflows are deployed, it is possible to accumulate a vast number of "one off" workflows that could/should be deleted  as they would never be used again. In one of our environments we have over 1 million of these.

 

Currently we are manually deleting them 500 at a time but have asked if there is a way to script the delete process to make it more efficient. We have been told that to really delete a workflow you would need to touch at least 4 collections.

 

Can we have a Delete workflow API in one of the next releases in order to address this issue?

 

Thank you

 

Tom Diroff

I would like to see the enhancement of being able to schedule a start and stop time for specific jobs that need to run multiple times per day, so they don't run during the nightly backup periods of the Alteryx server. This can cause the daily backups of the Alteryx Gallery to fail. Currently SQL Server Management Studio/SQL Server has the function to able to schedule start and stop times for specific job. Currently Scheduler page on Alteryx Gallery/Server lacks this feature.

 

SQL Server Management Studio

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Schedules on Alteryx Gallery/Server

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I've seen various solutions/workarounds but this seems to be a table-stakes ask?  When scheduling a workflow I should be able to specify which parameter values to run with.  Just two of many use case examples - 

Use case #1 - a single analytic app could be scheduled multiple times, each schedule specifying a different line of business

Use case #2 - credentials, allow the user to schedule a workflow with their saved credentials.  When their credentials change all they would have to do is update the schedule parameters

 

(If you know a better way I'm all ears, not the API thought that isn't a bad way to do it, just not super Easy)

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Submitting this idea based on the Case #00361430.
 

We are trying to do alteryx workflow chaining based on workflows available in alteryx gallery, but this option is not currently available in alteryx right now and we are raising this idea to enable this feature in upcoming release or existing version patches.

 

Currently couple of methods available; saving the workflow in network share drive and chain the alteryx workflow based on events or run another analytical app on success.

The disadvantage of these methods are,

 

1. We cannot have version history maintained for the workflows in network share drive.

2. We cannot able to run a specific workflow in chaining as the workflows are packaged together.

For scheduled jobs, there should be an option to include performance profiling in output logs globally.  Basically we are looking at how we can understand which custom macros are in use, and in which workflows, and one way to do this would be to get the output logs into another tool (i.e., splunk), and then set up some queries there.  It would work, but I would have to tell N developers to go set performance profiling on, re-upload their workflows, ect.  

 

But why not have a switch on server / gallery that just turns this feature on globally for every scheduled workflow?  

 

Thank you for attending my TED talk on why performance profiling should have an option to be set globally. 

*This is an idea from @cneivam  from the Portuguese Community*

 

  • Being able to control the workload in Alteryx Server (for example, making sure that a workflow can run only when another set of workflows finish running)

As the Server Admin I'd like to have the ability to view ALL "Workflow Results" for all Subscriptions.This will give the highest level admin the ability to monitor all schedules (on the entire server instance) and monitor if they are unable to complete successfully (example- unable to allocate memory) and any other errors are occurring. 

 

Knowing this information will help the server administrator understand if there are issues with the server itself (e.g. if we need more workers or to simply adjust actual server system settings..etc..)

 

 

 

 

Currently when scheduling workflows, there is an option to schedule based on the calendar day but not on business day. For example, if I want to run a workflow on Business Day 1 of every month, it is not necessarily the first day of every Month. For the month of June 2019, Business Day 1 is June 3rd, since the 1st and 2nd fall on the weekend. Many departments run their processes on Business Days rather than Calendar days. Also factoring Holidays into consideration would be a plus since January 1st for example is a Holiday, Business Day 1 would fall on the 2nd.

  • Scheduler

For whatever reason a schedule is disabled, whether a Studio expires, or for any other legitimate reason, a notification email should be sent to the Admin and the one that created the schedule in advance of it being disabled. When a scheduled workflow is not executed, it leaves us scrambling for answers. A sudden disablement of the schedule is disappointing to discover after all other stones have been turned. Notify us in advance of a schedule being disabled. 

  • Scheduler

Hi

 

It will be great to make visibility of workflow execution results to other users in same subscription.

 

As of now, only schedules are visible to all users in a subscription, but not the workflow execution results executed by a user to other users in same subscription. 

 

This will avoid duplicate execution of same workflow by multiple user in a team as it will provide option to cross check the execution results by other users, if executed already, before execution of same workflow.

 

Regards

Haribabu Muppaneni

I really want to see this feature in new versions. Its frustrating the lack of options we have with scheduling workflows on the server. I need to have my process run every 10 mins but only on certain days and in certain time windows. Creating a schedule for this is impossible unless I manually create hundreds of schedules. 

 

I have a few workflows that I have hosted on out Gallery Server and I have them scheduled.

 

Ex: Process A is scheduled to run every 10 mins Mon – Sunday.

Problem: I only need Process A to run Every 10 Mins on Mon – Sat from 2 AM to 6 PM

Currently there is not a scheduling configurations that allow this type of schedule. How can I get my workflow to run every 10 mins but only during certain times and on certain dates?

  • Scheduler

Use case: I need to schedule a workflow to run every 2 hours each day, with the first run at 7am and the last run at 7pm

Current solution: I need to create seven daily schedules for each hour that i need the workflow to run

Idea: Add an intraday "Start Time" and "Stop Time", or "Between" to the "Minutes / Hours" schedule type, so i can create one schedule that meets the use case requirements

Example schedule with new parameters that meets use case requirements:

Start Time = 7:00 AM

Stop Time = 7:00 PM

Repeat Every = 2 hours

 

Start Time could default to 12:00 AM

Stop Time could default to 11:59 PM

 

screenshot.png

  • Scheduler

If a job fails it would be perfect if we could set something in the workflow settings so that the job would retry again in X number of minutes for the next Y number of times. We have jobs that connect to external resources and sometimes the network will reset and will cause the connections to all drop. An example would be I want a workflow to try again in 10 minutes for a maximum of 5 times so over the next 50 mins it will retry every 10 mins if it fails

Hey there,

 

Below you can see few of my suggestion to improve Alteryx Server. 

 

Idea for Alteryx Server monitoring:

  • Increase data what could be seen on workflow results.
  • Possibly create a report with filter option (to filter by user, gallery, workflow and etc.), which would at least contain data like:
    • Successfully ran workflows, count, percentage.
    • Failure rates, counts and etc.
    • Live data for monitoring purposes.
    • etc.
  • Possibility to connect to workflow results data (live data) with other tools like Tableau or Power BI to create dashboards and etc. to monitor and act on the error as soon as possible.
  • Give a chance for other users to check on the workflow statuses and etc same like workflow owner.

Give server more functionality with:

  • Ability for server automatically retry workflow based on configurations: in example:
    • retry flow in specific time (for example in 30 minutes)
    • number of possible retries
    • based on specific workflow (other) results ability to trigger to run another workflow
    • (Maybe there is a better way) ability to run macros which would for example open MS Excel, and run macro inside it. I have some of the workflows where workflow opens excel, runs macro inside, that macro triggers special Add In which connects to Essbase, it pulls the data, saves excel file, and then alteryx continues working with the file. So if such or similar workflows could be run on Server that would be awesome.
    • This is extremely exiting one: possibility to create environment for self-service users, which it would not be something like gallery (because gallery is more suitable for Alteryx Designers/users).
      • in that one environment admin could grant access for user and tick what specific user could see and run.
      • so for admin it would be one environment, and user would see only what is needed for him/her.
      • in that environment user would also be able to schedule self-service workflows to be received in example by email, or BOX drive or any other way. Scheduled workflow would have to be approved by an admin before it would be actually scheduled. 
    • I have not tried this one myself, but that would also be great if all alteryx server environment could be accessed by mobile devices (of course, some features would be limited).

 Hopefully you will find these suggestions interesting and useful. 

 

Regards,

Aurimas

Currently, this is completely manual with whoever is assuming the schedule creating it under their profile and then the old schedule being deleted.

 

This can happen often in organization where a user leaves the company or assumes a new role requiring some else to maintain those schedules. It would be convenient if there was an option to reassign the owner of a schedule to simply this process.

In order for us to manage the large number of canvasses on our server - we need to add the ability for Admin teams to require additional attributes on every canvas:

For us, these mandatory attributes would be:

- Which team do you belong to (dropdown)

- What business process does this serve (dropdown - multiselect)

- Primary & secondary canvas owner (validated kerberos)

 

For the ones that have dropdown lists - we can provide the master data into a drop location or into a manually configured list on the server.

I'm not sure if this is too similar to this server idea

https://community.alteryx.com/t5/Alteryx-Server-Ideas/Using-Microsoft-Flow-to-trigger-workflows/idi-...

 

but I'd love to see the ability to add webhooks to Alteryx Server to launch a workflow.  I believe that is how Flow (now PowerAutomate) can run an event.  I had to spend hours figuring out how to build a "Flow" workflow which would have taken me minutes in Designer.  For example, when I receive a new MS Forms Survey submission, I can shape the data and build a sharepoint list, rather than waiting for whatever interval I set in the scheduler.

Hi Alteryx, 

 

Now, under the Job Tab, it is only show the status of running job.

 

Suggest to add one new page for showing the run history of each workflow/job.

 

1. Workflow name

2. Priority 

3. Assigned Worker

4. Start time

5. End time

6. Duration

7. State

8. Job Type (schedule or manual tracker)

9. Owner

10. Message ( e.g. error log)

 

Best regards,

Samuel

Hi,

 

We have more clients that would like to prioritize their scheduled jobs based on run time and importance. 

 

It could be a simple priority number, that decides which job that need to run next. Further it could be nice to be able to allocate certain workers to certain jobs. 

 

I am looking forward to your feedback.

 

Daniel