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alteryx server Ideas

Share your Server product ideas - we're listening!

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As the Server Admin I'd like to have the ability to view ALL "Workflow Results" for all Subscriptions.This will give the highest level admin the ability to monitor all schedules (on the entire server instance) and monitor if they are unable to complete successfully (example- unable to allocate memory) and any other errors are occurring. 

 

Knowing this information will help the server administrator understand if there are issues with the server itself (e.g. if we need more workers or to simply adjust actual server system settings..etc..)

 

 

 

 

Currently when scheduling workflows, there is an option to schedule based on the calendar day but not on business day. For example, if I want to run a workflow on Business Day 1 of every month, it is not necessarily the first day of every Month. For the month of June 2019, Business Day 1 is June 3rd, since the 1st and 2nd fall on the weekend. Many departments run their processes on Business Days rather than Calendar days. Also factoring Holidays into consideration would be a plus since January 1st for example is a Holiday, Business Day 1 would fall on the 2nd.

  • Scheduler

I really want to see this feature in new versions. Its frustrating the lack of options we have with scheduling workflows on the server. I need to have my process run every 10 mins but only on certain days and in certain time windows. Creating a schedule for this is impossible unless I manually create hundreds of schedules. 

 

I have a few workflows that I have hosted on out Gallery Server and I have them scheduled.

 

Ex: Process A is scheduled to run every 10 mins Mon – Sunday.

Problem: I only need Process A to run Every 10 Mins on Mon – Sat from 2 AM to 6 PM

Currently there is not a scheduling configurations that allow this type of schedule. How can I get my workflow to run every 10 mins but only during certain times and on certain dates?

  • Scheduler

Hey there,

 

Below you can see few of my suggestion to improve Alteryx Server. 

 

Idea for Alteryx Server monitoring:

  • Increase data what could be seen on workflow results.
  • Possibly create a report with filter option (to filter by user, gallery, workflow and etc.), which would at least contain data like:
    • Successfully ran workflows, count, percentage.
    • Failure rates, counts and etc.
    • Live data for monitoring purposes.
    • etc.
  • Possibility to connect to workflow results data (live data) with other tools like Tableau or Power BI to create dashboards and etc. to monitor and act on the error as soon as possible.
  • Give a chance for other users to check on the workflow statuses and etc same like workflow owner.

Give server more functionality with:

  • Ability for server automatically retry workflow based on configurations: in example:
    • retry flow in specific time (for example in 30 minutes)
    • number of possible retries
    • based on specific workflow (other) results ability to trigger to run another workflow
    • (Maybe there is a better way) ability to run macros which would for example open MS Excel, and run macro inside it. I have some of the workflows where workflow opens excel, runs macro inside, that macro triggers special Add In which connects to Essbase, it pulls the data, saves excel file, and then alteryx continues working with the file. So if such or similar workflows could be run on Server that would be awesome.
    • This is extremely exiting one: possibility to create environment for self-service users, which it would not be something like gallery (because gallery is more suitable for Alteryx Designers/users).
      • in that one environment admin could grant access for user and tick what specific user could see and run.
      • so for admin it would be one environment, and user would see only what is needed for him/her.
      • in that environment user would also be able to schedule self-service workflows to be received in example by email, or BOX drive or any other way. Scheduled workflow would have to be approved by an admin before it would be actually scheduled. 
    • I have not tried this one myself, but that would also be great if all alteryx server environment could be accessed by mobile devices (of course, some features would be limited).

 Hopefully you will find these suggestions interesting and useful. 

 

Regards,

Aurimas

Use case: I need to schedule a workflow to run every 2 hours each day, with the first run at 7am and the last run at 7pm

Current solution: I need to create seven daily schedules for each hour that i need the workflow to run

Idea: Add an intraday "Start Time" and "Stop Time", or "Between" to the "Minutes / Hours" schedule type, so i can create one schedule that meets the use case requirements

Example schedule with new parameters that meets use case requirements:

Start Time = 7:00 AM

Stop Time = 7:00 PM

Repeat Every = 2 hours

 

Start Time could default to 12:00 AM

Stop Time could default to 11:59 PM

 

screenshot.png

  • Scheduler

Currently, this is completely manual with whoever is assuming the schedule creating it under their profile and then the old schedule being deleted.

 

This can happen often in organization where a user leaves the company or assumes a new role requiring some else to maintain those schedules. It would be convenient if there was an option to reassign the owner of a schedule to simply this process.

With Version 2018.3, you removed the Autodetect SMTP button, and with it, have rendered the Email Tool virtually useless for many people, which is a shame because it is a critical tool for some of us to share reports produced in Alteryx.

 

In requiring an SMTP path, there are a host of authentication issues that need to be addressed, and we can't seem to figure out how to configure the path and From emails properly to allow the tool to work without errors. 

 

My only solution at this point is to rollback to 2018.2 so I can continue to use the Email tool. 

 

Please address this so we can use the tool as before, or provide the necessary configuration options to allow for proper authentication with popular email services (Gmail, etc.)

 

Hey Alteryx,

 

I'm liking the new ability to change the permission for users to schedule, prioritize and assign their work.

 

I would also like the Permissions to not show if I've turned it off. For most users this feature will not be available and showing a feature they won't be able to use will cause more problems then answers.

 

Just like in the notification tab, I would like the features that are off not show up in the end users profile tab

 

Permision Requests.png

 

It would also be nice if we could assign this to a workflow and not just a person. A more likely scenario is that an App that needs a user input shouldn't be scheduled since it won't work. 

To have the ability to turn off the scheduling for just that workflow is more likely then to turn off that feature for an entire person.

 

Thank you

I wish Alteryx would allow more control over user access to scheduling workflows. Currently there is only a radio button that globally allows users to access the scheduler. I wish we had another layer where we could limit access by Permissions. For example, we would like all Artisans and Curators to have access to the scheduler, but not viewers.

 

 

In order for us to manage the large number of canvasses on our server - we need to add the ability for Admin teams to require additional attributes on every canvas:

For us, these mandatory attributes would be:

- Which team do you belong to (dropdown)

- What business process does this serve (dropdown - multiselect)

- Primary & secondary canvas owner (validated kerberos)

 

For the ones that have dropdown lists - we can provide the master data into a drop location or into a manually configured list on the server.

So you've created your workflow with variable inputs and saved it to the server.  Would love to schedule the workflow to run on a recurring basis with saved input values.  I.e. single workflow with multiple schedules with different saved values.

I think this may be covered here, is there an update?

https://community.alteryx.com/t5/Alteryx-Server-Ideas/Schedule-Gallery-App-with-ability-to-insert-va...

 

 

 

Hi,

 

We have more clients that would like to prioritize their scheduled jobs based on run time and importance. 

 

It could be a simple priority number, that decides which job that need to run next. Further it could be nice to be able to allocate certain workers to certain jobs. 

 

I am looking forward to your feedback.

 

Daniel

Hello,

Currently we are working on an issue where we are seeing an "inbound pipe" error during a scheduled workflow, terminating at the error.

 

However, the workflow doesn't officially complete; it simply terminates.

 

For the majority of workflows, when a workflow runs with errors, completing with errors, even if the workflow was unsuccessful, you can send an email via the events for that workflow, if the workflow completes with errors, to use as an alert or trigger, etc...

 

However this doesn't work when a workflow suddenly terminates with errors.

 

I'd like to see functionality added to all ow for an email event when a workflow terminates unexpectedly, without completing.

 

This way, I could set up a job to re-trigger the workflow if this happens.

 

This can occur when memory is swamped during the initial workflow.

 

This functionality would be a huge positive.

 

Thanks

I would love the ability to select multiple workflows at once to disable/edit/move workflows to a different studio or disable the schedule all at once (so like a check box to select them)- instead of having to manually select each one and move them and have to go back and forth.

This would also help during update time- as the longest part of the updates is waiting for the service to stop.  If i could select all/multiple schedules to disable at once- then the service would be able to stop when I chose (instead of waiting for scheduled workflows to run)

 

 

 

 

I'd love the ability to have one schedule for a workflow at specific times. 

Currently you have to create 4 different schedules if you'd like a workflow to run at 10 am, 3 pm, 5:30 pm and 11:30 pm and doing this makes the "Scheduled Workflow" section of the server not only cluttered, but a lot more difficult to manage.  (like spotting accidentally duplicated schedules- which also happens more often than i'd like 🙂

 

Thanks!

In prior projects (before the gallery started acting more like a management console (still would like to see a few more features there too 😉 ) , we were able to automate the deployment of the workflows. But there's no good way to automate the deployment of the schedules.

 

The best I've heard is doing a complete dump of the mongo instance on the lower environment and moving that file and ultimately restoring that to the prod environment (messy).

 

Even using the Gallery, there will still need to be an admin who goes through the process of setting up schedules to deployed apps. 

 

There should be a REST call to export and import schedules of apps from one environment to the next within the gallery. 

 

Best,

dK

  • Scheduler

We Should be able to use the Published macro  in the server/ Gallery in any Designer workflow and Re-use it Multiple Times in Different Workflows.

Hi

 

My idea is to facilitate scheduling through Gallery vs the separate scheduler built into Designer. The reasons for this:

 

  1. The current scheduler authentication with Alteryx server via token is a big security concern. This allows all users to see all schedules, workflows, output logs, etc. for the entire server.  
  2. It will better interact with the Alteryx 10 version contol. Current scheduler shows all prior versions in the workflow list.
  3. Allow the server/gallery admin to setup scheduling rules. Ex: No scheduling during certain windows (for maintance downtimes), max frequency of scheduling, prevent users from scheduling too many jobs at the same time, user level rules.
  4. Allow scheduled workflow output to be retrieved from the "Workflow Results" section by the user who scheduled the workflow. Ex: I schedule a workflow that takes 2 hours to run at 6AM each day, then by the time I arrive at the office at 8AM, I can login to the gallery and download the output. 

 

Thanks,

Ryan

 

 

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I'm not sure if this is too similar to this server idea

https://community.alteryx.com/t5/Alteryx-Server-Ideas/Using-Microsoft-Flow-to-trigger-workflows/idi-...

 

but I'd love to see the ability to add webhooks to Alteryx Server to launch a workflow.  I believe that is how Flow (now PowerAutomate) can run an event.  I had to spend hours figuring out how to build a "Flow" workflow which would have taken me minutes in Designer.  For example, when I receive a new MS Forms Survey submission, I can shape the data and build a sharepoint list, rather than waiting for whatever interval I set in the scheduler.

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Hi Alteryx, 

 

Now, under the Job Tab, it is only show the status of running job.

 

Suggest to add one new page for showing the run history of each workflow/job.

 

1. Workflow name

2. Priority 

3. Assigned Worker

4. Start time

5. End time

6. Duration

7. State

8. Job Type (schedule or manual tracker)

9. Owner

10. Message ( e.g. error log)

 

Best regards,

Samuel

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