Alteryx Server Ideas

A user/curator/artisan can schedule a workflow to run even if they do NOT have access to 1 of the database connections within the workflow.  The Alteryx Gallery still allows the user to schedule it to run.However, the workflow will never run because the user does not have access to 1 of the database connections within the workflow. Ideally, the scheduler should validate that the user has access to all 

needed connections within the scheduled workflow.

On Server Version 2019.4 I was able to use a SQL query as an external data source for my analytic app options for a drop down menu, tree, list, etc. When we upgraded to 2022.4, this capability was lost and according to the article below a chain analytic app is the best, but unnecessarily complex work around.

Tool Mastery | Drop Down Tool - Alteryx Community liste déroulante dropdown

sometime the schedule workflow is too heavy and take few hours.

it impact the normal workflow run. as it take all workflow slot.

so my idea is to limit the schedule workflow and always leave space for manual workflow. 

to avoid delay of both work.

I have inherited admin duties, and have been running to many problems. Some of which will escalate when the subscriptions go away. 

The pages desperately need to be updated for a more streamlined admin experience.

Couple examples I came up with below. 

Naming Convention

• Allow workflow renaming without the replace function.
• Force a unique plan name across all private studios. instead of being unique on just ID.

API Access

• Allow any user who can access the module from Collections to be able to trigger it from the API using their own API key.
• Store results of "API" triggered workflows on the page.
• Groups:

• Identify Users without a group
• Identify users in more than one group
• Add multiple users at one time (Muticheck box) with filters.

User Page

• Add/remove Users to Groups
• View, add, and remove Collections from Their User Page

Collection Page

• Add Collection from the Admin collection Page

Designer "save" window.

• Give the ability on Save As & Save for the user to automatically share the plan with their collection(s).
• Default all "Workflow" assets to be unchecked by default, rather than relying on users to click "workflow options"," manage workflow assets", and then uncheck everything.

Workflow Page

• Change Owner (Can be limited to admin only)
• Add directly to collection from this page.
• Do not reset the "private data exemption" to default every time an updated version is updated.
• Allow admin users to see logs of all users who run the plan (Also add this to the admin page while you are at it)

Hi everyone,

Since the Home page has been replaced by the My Workspace page as the main page on the Gallery, end-users are getting confused or at least uncomfortable with this transition.

It would be amazing to change the default main page to the Public tab or even remove/deactivate the My Files tab for these users. 

Removing /deactivating the My Files tab will also correct an issue generated when an Artisan is downgraded to an end-user. Currently, these users can see their workflows in the My Files tab but can't access them.

Idea based on @phottovy 's question: https://community.alteryx.com/t5/Alteryx-Server-Discussions/Change-quot-Public-quot-to-default-view-...

User who share Apps/Workflows with other users in a collection are not able to see the results of the other users executions directly in the gallery.

Could you please add the possibility to share workflow results in the Alteryx Gallery?

We want to share direct links to analytics apps with our users.  However this does not work with our current SAML login.   This the use case.  

1. User clicks on direct link URL for the app  

2. User  is required to click log-in button

3. After login user is taking to the gallery home page not to the app

The end effect is that we cannot share links to apps with our casual users, instead we have to instruct them to go to the gallery log in and then search all public workflows for the specific app they are looking for.   Not a great user experience, especially because we did not have this issue before single sign on support. 

personally I think this is bug more than a feature request, but was asked to create it as a request by support 

While in a workspace or collection, it would be great to be able to select multiple workflows and perform a bulk action on them (e.g. delete). This would help cleaning up unused workflows quicker.

Thank you

Hello!
Currently when administrating the Alteryx Server, within the 'users' page, I can see that new users will be setup as 'default'. 

This will display as 'default', which can be confusing, as I need to navigate to the configuration page to remind myself what the default role is. Additionally, they may be part of a group, either in AD or within the server, that upgrades their default rank, for instance if they are part of a group set to be curators. They will still always display as 'default'.

I would like to suggest the following:

This would allow me to see much more clearly who is set as what rank on the Server, but also which users are set to different ranks as part of an AD group.

Hello!

Currently one of the pain points when looking at integrating Alteryx Server into an organisation, is the role of a Curator, and who should be given that role. Of course, from an IT perspective, they want governance and control over data connections, users, and configuration - as it is important that users aren't simply able to change the default role to Curator and give all users access to the Administration portal, for instance. On the other hand, a Super User is typically given Curator access to allow for adjustments to all other sections of the Administrator Portal, that IT quite frankly don't care about.

What would be useful, is for a new role to be created, elevated from Curator. Let's call them 'Super Curator'. These 'Super Curators' (or, User-Curators, for a less exciting name) have access to all of the Admin portal as usual. 'Curators', would now only have access to the following (Highlighted yellow for Curator access):

This would aid the conversation from an IT perspective, allowing them to take control of user, data connection, and credential administration, whilst leaving the rest of the control to the other Curators. As this wouldn't always be a requirement, it would be useful to allow for a toggle of this setting within the Configuration on the Gallery. This would also not effect pre-existing setups of curators, as in the update of implementation, all current Curators should be adapted into 'Super Curators'.

Thanks,
TheOC

Hello,

In our environment, we decided to do not use the Data Connexion from the Gallery for internal security reason.

Then we use the internal Designer in the Server to create (IT Teams) all the BDD Connexions for our workflows (In Memory and In DB).

Our Curators (not in IT Teams) has only access to the Gallery and not directly to a Server but it's responsible of these conenxions.

I checked all the API and we cannot retrieve the list of our "In DB" Connexions.

Is possible to have a new API to list all these connexions or to have an update of the existing API /admin/v1/systemdataconnections ?

Thanks !

When it comes to cancelling a running/queued job though the Gallery admin portal it never fails to add some new jobs to the list right as I am about to click to cancel a job,

thus instead of removing the unnecessary queued job I actually cancel the job that has been running for the past hour creating the report I need for the meeting in 30 minutes 

I think that adding check boxes (similar to the "Users" page) would be a nice UI enhancement to this page  

Alteryx Server does not presently support any file encryption systems. Many people need to encrypt there Fileshare as a secure measurement and use safeguard lan encrypted. Please provide a solution so workers are able to read and write encrypted files through safeguard lan encrypted.

Would like to see more flexible options for workflow run-as credential settings, both for when publishing the workflow and kicking off the job. 

Here is a thread where we discuss the limitations we are seeing when trying to publish the workflow to Gallery via an API. We would also like to see more flexibility when our users want to kick off their workflows via an API where they could pass in different run-as credentials they would like the job to run as.

In the example given, there are four scheduled jobs running in the server at the moment and one manual job is being triggered by the user and is in a queued state for more than 30 minutes to start running. However, in MongoDB, when a job is triggered, that time is captured as the start time (not considering the queue time). If we consider the start time of As_Queue in our workflow, we ended up with a mess. Since that manual job is queued for 30 minutes and running for only 3.30 hours, it is being killed by our workflow. It should only be killed after 4 hours.  

• How did we determine the total queue time & the execution start time for the running/queued jobs? 
• How do I kill this job automatically after four hours while taking queue time into consideration? 
• Is there any other way to kill the manual jobs after four hours? Please note that scheduled jobs will be killed automatically by the system after four hours.

My question is, is there a way to see after a job is executed how much memory it consumed in total? Today we have monitoring set at server level that records memory consumption over time but it doesn’t tell which job caused the spike unless we manually go and check list of jobs executed around that time frame. Even with that we cannot know for sure which job is causing the spike.  

Today there is no realtime inbuilt job monitoring tool that can answer questions like above. 

Currently Alteryx has a timeout setting at a worker level which applies to all of the workflows/schedules that run on that node. 

It'd be great and very useful is that setting is made available at a granular level like at the Collection/User Group or workflow level. 

I've been told by Alteryx support that this is not a feature that is currently available. Hence proposing an Idea on the community requesting for such an ability!

Greetings Server friends!

I was talking with @KevinP in the Solutions Center at Inspire and we talked a lot about how Server has been evolving over the last several versions. I'd like to request that end users be able to select workflows or applications shared with them as "Favorites." It would be great for ServerUI to offer a separate section for these selected "favorites" so that the end users can have a single go-to place to access their most frequently used apps.

 @JohnPelletier 

Currently, only users themselves are able to setup the default worker tag in their My Profile page. To ensure efficient management of worker nodes, Server Admins or Curators should be allowed to set the default worker tags of gallery users, preferably in bulk. This will help avoid workflows to be executed using the wrong worker node.