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When an artisan moves positions (within or external) away from their current responsibilities, their collections and workflows should be able to be transferred via an administrator to another user.
The way workflow documents are stored in MongoDB, you're playing with fire. From what I can gather, if the workflow and associated files are big, it'll be chunked into smaller pieces and stored as multiple documents in several other collections. This is better solved with Alteryx providing a solution that fixes this problem.