Data Connections and Workflow Credentials are key part of migration process for workflows to Gallery.
They are provisioned for each user upon request.
When a developer leaves the organization, there is no easy way to identify all the Data Connections and Workflow Credentials assigned to that user.
Current options in the Gallery is for the Admin to browse through each Data Connection and Workflow Credential, navigate the Users tab and identify the list users.
For a large organization with many Data Connections and Workflow Credentials it will hard to manage this since.
1. If the workflows change ownership, the new owner has to be given access to the Data Connections and Workflow Credentials.
2. Remove user access to the Data Connections and Workflow Credentials.
A Gallery page in Admin should include all Assets a user owns/has access to which includes the following. By selecting a user, the list should populate.
- Workflows
- Schedules
- Collections
- Data Connections
- Workflow Credentials
We have implemented a solution to capture this information by getting the details from MongoDB. Also an automated process where the list goes to the manager when a developer leaves the organization so that he can manage the assets by identifying a new owner for the assets.
In the new version, we have an easy way to change ownership of a workflow in Gallery. In the same manner other Assets also should be taken care.
