Send Error Emails to Multiple Users on Workflow Failure

[caiyiyun]

Hi All,

In alteryx designer desktop, I may want to know is there a way to send error emails to multiple users on workflow failure, and the user list can be maintained by excel or other easy ways instead of modify the workflow one by one.

Or is there any other solutions to alert users when job failure?

Many thanks!

[cpet13]

@caiyiyun the only way I know to alert users on a workflow run error is by setting up the workflow event to email a specific user(s) on failure, as seen in the screenshot. I don't think you can make this list so that it is controlled by an excel spreadsheet; rather, you would need to go into and modify each workflow. This is the only way you can alert people to a workflow error, that I am aware of.

Something else you might be able to do is to write code in MongoDB that returns all workflows that ran yesterday with a status of error. That would not let you know what errored until the day after, though. I have not done much with MongoDB, so I don't know if that is practical or feasible, just an idea.

[DavidSkaife]

Hi @caiyiyun 

One option to manage an email list centrally, rather than having to edit each workflow, would be to setup an Outlook Distribution List and set that as the email that the error notifications go to. That way you don't need to edit the workflows, rather adding/removing users to the Distribution List.

[caiyiyun]

It is a good idea, thanks David.

[caiyiyun]

@cpet13 Thanks for your reply, it is a good way to try.