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So you want to create your own EventBrite... how exciting! Creating an EventBrite is best way to get a snapshot of who has registered for your User Group meeting, and how many attendees you can expect.
Not sure how to get started? You've come to the right place. Here, you'll find a guide for how to create and publish an event for your next meeting.
Let's get started on creating a new event from scratch:
Request access to the Alteryx EventBrite account by reaching out to @LaurenU , @ChrisS , or @CatherineM
EventBrite will send you an email with instructions for getting set up
Fill out Event Details
Add an Event Image
Best Practice: Use Canva to make a fancy picture! There are tons of templates, fancy fonts, clip art, etc! We use the LinkedIn Post Header size. AUG Template.
5. Event Description
Add your agenda, important reminders, security and parking information
Standard messaging to get you started:
Alteryx User Groups enable peers to connect, share best practices, and improve skill sets that help maximize their potential with Alteryx.
5:00-5:10: Welcome & Introductions
5:10-5:40: Use Case Presentation
5:40-6:10: Alteryx Connect Demonstration
6:10-6:40: Alteryx Certification Program
6:40-7:00: Q&A and Networking
Tip: Use the “Add FAQs” feature to see a template of FAQs.
6. Select your User Group in “Organizer Name"
7. Create Tickets > Free Ticket > Fill out Ticket Name as “RSVP"
8. Fill in Quantity available
Set quantity based on space available at your location
9. Select “Actions” > Ticket Settings
10. Specify dates of when “Ticket Sales Start” and “Ticket Sales End”
Tip: Set your date end based on if you need to submit a roster to the front desk/security. CA Team usually closes dates 1-2 days before a meeting
11. Additional Settings: Set up your Event Type and Event Topic
Pro-Tip: Use “remaining tickets” if you have limited seating
12. Make your event live!
Read on for more tips and tricks for working with EventBrite to get the most out of managing your event:
Edit and customize RSVP information, manage your waitlist, change the event language, etc.
Set the collection type on “Each Attendee” to allow customization of information based on ticket type
Select “Create Question” > Add your custom question
Select the following:
Deselect Home phone
Tip: Custom add your own questions! Survey members before your meeting.
Waitlist Settings > Enable Waitlist > Update “Maximum Waitlist Size”, “Attendee Information to Collect”, “Time to Repond”, “Auto-Response Message”, and “Waitlist Ticket Release Message”
Invite & Promote:
Event Reports > Attendee Summary > Export
Add on last minute parties manually. Select quantity > continue > fill out information on registration page
Print Name Badges
Check attendees into your meeting
You can even download the EventBrite App on your phone! (iPhone or Android)
If you have any questions, please reach out to @LaurenU, @ChrisS or @CatherineM . Now go forth and learn local!
Good luck, and let us know how it goes! Be sure to discuss the cadence you want for your User Group and set a date for the next User Group meeting at the end of your meeting.
Rewind and Repeat!
Follow the steps above for planning meetings two and beyond!
Don’t forget to thank everyone for attending the meeting! Post shout-outs on social media. A little recognition goes a loooong way! Check the Alteryx User Group Leaders Community for more tips and interaction with other leaders around the world!
Make sure to share minutes and take pictures to post on your User Group Page.
Running a User Group sometimes takes a few trial runs to see what fits the group the best. Don’t be afraid to play around with the formatting of the meeting to suit your members’ needs.
Want to get to know other Users in your area?
The User Groups on Community are intended to drive conversation before, after, and between meetings. Below are some fun suggestions to help get things started. Happy posting!
Why you love Alteryx
Share favorite tip using Alteryx
Post a picture of you at Inspire
Share your favorite tool and post a picture of it
How you came to use Alteryx
Today I learned?
Something you are looking forward to at Inspire/new release
Compliment a fellow user group member
Post your favorite Alteryx youtube video
Favorite movie at the moment?
Post a picture of your dream vacation
What is something cool you have learned using Alteryx
What made your day today?
We want to hear from you, if you have a fun topic in mind, reply to this posting!