So you want to create your own EventBrite... how exciting! Creating an EventBrite is best way to get a snapshot of who has registered for your User Group meeting, and how many attendees you can expect.
Not sure how to get started? You've come to the right place. Here, you'll find a guide for how to create and publish an event for your next meeting.
Let's get started on creating a new event from scratch:
Request access to the Alteryx EventBrite account by reaching out to @TuvyL, @LaurenU, or @MaddieJ
EventBrite will send you an email with instructions for getting set up
Fill out Event Details
Add an Event Image
Best Practice: Use Canva to make a fancy picture! There are tons of templates, fancy fonts, clip art, etc! We use the LinkedIn Post Header size. AUG Template.
5. Event Description
Add your agenda, important reminders, security and parking information
Standard messaging to get you started:
Alteryx User Groups enable peers to connect, share best practices, and improve skill sets that help maximize their potential with Alteryx.
5:00-5:10: Welcome & Introductions
5:10-5:40: Use Case Presentation
5:40-6:10: Alteryx Connect Demonstration
6:10-6:40: Alteryx Certification Program
6:40-7:00: Q&A and Networking
Tip: Use the “Add FAQs” feature to see a template of FAQs.
6. Select your User Group in “Organizer Name"
7. Create Tickets > Free Ticket > Fill out Ticket Name as “RSVP"
8. Fill in Quantity available
Set quantity based on space available at your location
9. Select “Actions” > Ticket Settings
10. Specify dates of when “Ticket Sales Start” and “Ticket Sales End”
Tip: Set your date end based on if you need to submit a roster to the front desk/security. CA Team usually closes dates 1-2 days before a meeting
11. Additional Settings: Set up your Event Type and Event Topic
Pro-Tip: Use “remaining tickets” if you have limited seating
12. Make your event live!
Read on for more tips and tricks for working with EventBrite to get the most out of managing your event:
Edit and customize RSVP information, manage your waitlist, change the event language, etc.
Set the collection type on “Each Attendee” to allow customization of information based on ticket type
Select “Create Question” > Add your custom question
Select the following:
Deselect Home phone
Tip: Custom add your own questions! Survey members before your meeting.
Waitlist Settings > Enable Waitlist > Update “Maximum Waitlist Size”, “Attendee Information to Collect”, “Time to Repond”, “Auto-Response Message”, and “Waitlist Ticket Release Message”
Invite & Promote:
Event Reports > Attendee Summary > Export
Add on last minute parties manually. Select quantity > continue > fill out information on registration page
Print Name Badges
Check attendees into your meeting
You can even download the EventBrite App on your phone! (iPhone or Android)
If you have any questions, please reach out to @MaddieJ, @LaurenU, or @TuvyL. Now go forth and learn local!
Great job, you just completed your meeting! But we aren’t finished! A successful user group takes time and dedication.
We encourage that you periodically update your User Group page with discussions, upload meeting minutes, and answer any questions to help keep your members engaged between User Group Meetings.
Connect with other Alteryx User Group Leaders like you! Contribute to our User Group Leader Forum. Contact UserGroups@Alteryx.com if you need to get access to the forum.
Don’t forget that Alteryx can help you promote your event. Alteryx will contact users in the area of your User Group Meetings to Events @ Alteryx.
Feedback Surveys are a great way to check in with your User Group members. Surveys are usually sent out at least once a year, but if you would like, there is nothing wrong with sending one out after every meeting!
Draft up questions you would like to ask your members and set up a SurveyMonkey. Once that is completed, Alteryx will promote it on your behalf. Please share your results with the Customer Experience Team once the results have been completed! We would like to see how you are doing!
A successful User Group takes some time and dedication to keep members old and new, engaged throughout the year. Below are expectations that are helpful in order to maintain a successful User Group.
Role of the Customer Experience Team: Serves are a resource to the success of your User Group. Provides resources and aid in the organizing of your meetings.
Remember your strengths! You do not have the run this User Group alone or be the expert. You are here to help facilitate discussion and sharing. Don’t forget to have fun! Make connections with like-minded individuals to come together, network, learn, and solve challenges that are faced in the workplace!
Divide and Conquer! You’re on a User Group Leadership Committee, divide the load and it will be easier! Let’s work as a team to support your growing community.
Tasks to be completed as a part of the User Group Leadership Committee:
Marketing of Events: Please submit event details 3 weeks in advance to the Customer Experience Team.
Keeping track of attendance at meetings
Show up early at meeting site
Coordinating and organizing presenters’ slides
Recognition of User Group Members
Coordinate a succession plan (Attached Doc)
Good luck, and let us know how it goes! Be sure to discuss the cadence you want for your User Group and set a date for the next User Group meeting at the end of your meeting.
Rewind and Repeat!
Follow the steps above for planning meetings two and beyond!
Don’t forget to thank everyone for attending the meeting! Post shout-outs on social media. A little recognition goes a loooong way! Check the Alteryx User Group Leaders Community for more tips and interaction with other leaders around the world!
Make sure to share minutes and take pictures to post on your User Group Page.
Running a User Group sometimes takes a few trial runs to see what fits the group the best. Don’t be afraid to play around with the formatting of the meeting to suit your members’ needs.
Welcome to the Alteryx User Group Community! Thank you for your interest and dedication to lead members of your community closer to analytic freedom. Here are some quick tips and best practices to help support your new group.
Want to get to know other Users in your area?
The User Groups on Community are intended to drive conversation before, after, and between meetings. Below are some fun suggestions to help get things started. Happy posting!
Why you love Alteryx
Share favorite tip using Alteryx
Post a picture of you at Inspire
Share your favorite tool and post a picture of it
How you came to use Alteryx
Today I learned?
Something you are looking forward to at Inspire/new release
Compliment a fellow user group member
Post your favorite Alteryx youtube video
Favorite movie at the moment?
Post a picture of your dream vacation
What is something cool you have learned using Alteryx
What made your day today?
We want to hear from you, if you have a fun topic in mind, reply to this posting!