What happens to my Alteryx Server apps once I leave the company?

[ALT_2358]

Is there a way to transfer them to someone else?

Thanks

[apathetichell]

That's kind of company specific.  Your server admin should have access to your private studio when you leave the company...

[AsmiDesai]

There isn't any way apart from your colleague doing republish of Apps for ownership transfer.

Below are few items to be done as part of ownership transfer in Alteryx Gallery:

- Workflow/Application : Should be republished 

- Gallery Data Connection: User leaving should share accessible connection list to colleague to acquire access from gallery admin

- Schedules : New Schedules to be created, by disabling/deleting old ones

- Collection/ Studio: Gallery/Server Admin should remove user leaving and add required colleague 

[DanielG]

@AsmiDesai - are the steps that you outlined best performed in that particular order too?  We are experiencing a painful cleanup due to this after a number of years of "just living with it"...  The scheduling page is a nightmare to deal with to begin with and the added junk we've got in there just makes it so much worse.

So basically I just want to clarify the approach so we can start handling this issue in a concise, repeatable pattern before it becomes more of a problem.

Thanks

[AsmiDesai]

Hey @DanielG 

Ideally you should follow this sequence for cleanup:

1. Gallery Connections access+ required access roles 

2. Workflows republish 

3. Schedule recreation 

4. Collection access transfer and replacement of workflows 

5. Studios access transfer

For schedule cleanup:

1. Start with Disabled schedules

2. Redundant schedules / Schedules created for testing purpose

3. Inactive users schedules, ask to recreate by active users and delete the original one

Note: To determine inactive users you may have to join the names from Alteryx usage+ Company login. As some users may not be active on Alteryx gallery but still be using reports generated by Alteryx.

[mutama]

Hi @DanielG and @ALT_2358, do upvote this particular idea via our Ideas Forum here: https://community.alteryx.com/t5/Alteryx-Server-Ideas/Allow-Transfer-of-Owner-from-one-Workflow-to-A...

You may also visit this forum from time to time to get updates on a submitted product feature enhancement request like this one 🙂