Inspire EMEA 2022 On-Demand is live! Watch now, and be sure to save the date for Inspire 2023 in Las Vegas next May.

Alteryx Server Knowledge Base

Definitive answers from Server experts.

Alteryx Gallery Series - How to make the most of your Alteryx Gallery – Use Cases (2020.1+)


This is Part 4 of the Alteryx Gallery Series - The Gallery Series only refers to the Alteryx Server where you can host your Private Alteryx Gallery. This Article will refer to 'Alteryx Gallery' as a privately hosted Gallery on the Alteryx Server. 


With the enormous potential of the Alteryx Gallery, it is important to utilize all of its power into making better data-driven decisions. But, what if you are unsure how to shape the Gallery for your particular use case? This article outlines a few of the potential ways you can do that.

Data Analyst

This is a simple way of organizing the Gallery if you have a small group of Alteryx Content creators who develop end solutions for Business Decision Makers in certain internal departments.
  • You have a few Artisans who create, parametrize and upload the Applications (Gallery Admin will need to assign Artisan level permissions for these users).
  • They all have Private Studios/Subscriptions to develop to push content up (default).
  • They have the ability to create Collections for end-users and invite them to join (End users will need to have signed up to the Alteryx Gallery or be in the Domain where the Alteryx Gallery is hosted). Collections also allow collaboration between Artisans on workflows that are shared in the Collection.
  • The Collection owner will then have to use the ‘Users’ tab inside the collection to add the end-user, who will then run the reports as a ‘Viewer’ of the collection.

Departmental (Functional)

You have a group of Alteryx creators who make custom applications for particular departments. You would like to share these applications across multiple users within that department.
  • You have a few Artisans who create, parametrize and upload the Applications (Gallery Admin will need to assign Artisan level permissions for these users).
  • The Gallery Admin has created a Studio (Subscription) for that particular department and given them Artisan permissions to that studio. As Artisans can only belong to one studio at once, the applications they build in Alteryx Designer will now ‘land’ in that department's private studio. (Use this as a development platform).
  • Once the applications have been tested, Artisans will add them to a Collection. The Collection Admin or Gallery Admin can then add the end-users to that collection to run the applications.

Departmental (Consumer)

You have multiple different departments consuming these applications from one set of Alteryx creators. The end-users want to run the application without knowing any of the Alteryx behind the scenes logistics.
  • As Artisans can only publish to one studio (subscription), it may be useful to have a cross-functional studio to house applications for different departments.
  • The Gallery Admin can only assign one subscription/studio key to each Artisan.
  • The Artisan uploads to this one cross-functional studio.
  • Once the applications have been uploaded to the Studio, they can then be published to the end-users in the specific department Collections. The users have already been invited to that collection by the Collection Admin/Gallery Admin.

Hierarchy (Varied End Users)

You have a range of end-users requesting detailed reporting.
  • The Gallery Admin assigns a cross-functional studio for all Artisans.
  • Analysts require a greater range of detail for their UI on their applications. Therefore, the Gallery Admin creates a collection for analysts and invites the Artisan to publish the more detailed applications.
  • Management requires more cohesive and precise reporting, so these applications are hosted in a different collection for these users.
  • All of the end-users (analysts & management) are invited as Viewers to just run the workflows.
No ratings