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on 06-21-2016 10:27 AM - edited on 07-27-2021 11:39 PM by APIUserOpsDM
This is Part 1 of the Alteryx Gallery Series - The Gallery Series only refers to the Alteryx Server where you can host your Private Alteryx Gallery. This Article with refer to 'Alteryx Gallery' as a privately hosted Gallery on the Alteryx Server.
Part 2 Alteryx Gallery Series - The Lay of the Land 101: User Edition
Part 3 Alteryx Gallery Series: App Publishing & Version Control 101 - Alteryx Community
Part 4 Alteryx Gallery Series: How to make the most of your Alteryx Gallery – Use Cases
The Lay of the Land 101: Gallery Admin Edition
The Gallery Admin is the Godfather of a Alteryx Gallery. The Admin is less involved with the workflow content of the site and more involved with management of users and their overall experience on the Gallery. This article will help the Gallery Admin navigate the Admin settings within the Private Alteryx Gallery.
Each section of the Admin interface is outlined and described below:
Subscriptions
Subscription Management
Permission levels
Creating and adding users to Private Studios
Subscription Screen
This will be the subscription screen below:
Users
Gallery Users
Built-in Permissions Screen (Users permission level for the whole Alteryx Gallery)
Windows Auth Permissions screen (Users permission level for the whole Alteryx Gallery)
Workflows
Districts
Data Connections
Workflow Credentials
Use Default Credentials
Require User Credentials
Allow users to set options for credentials option
Jobs
Notifications
Customize your Alteryx Gallery!
If you have any outstanding questions please reach out to our Alteryx Support
Best,
Jordan Barker
Solutions Consultant
OK, I'm super confused about collections. I have a scenario where workflows are published and managed by two users. There's me, and there is robot.
I have 2 items in my gallery right now. This is the Private Studio view:
I want to publish these to a collection. So, I click the report item and I get:
When I click 'sharing', I don't have the option to choose an existing collection. This confuses me greatly.
So, I click to Collections... and there is a collection there. The one I was expecting to see.
Robot created that collection. But I have access to it.
So, what gives?! Why can't I publish into that collection??
Thanks for your help,
Cedric
Thanks for these guidelines, it's really useful to help get my head around the terminology.
Can you please clarify if the Permission Level = admin in this picture is referring to Gallery Admin or a different type of Admin?
Also, what is the difference between an artisan and a curator?
Hi @VizChic
An Artisan is someone who will have a private studio and can publish/schedule workflows from their Alteryx Designer.
A Curator is the same as the Admin user you see above. The terminology differs between windows auth and build in authentication when setting up the server.
These users can access the admin panel in gallery, so therefore can remove users, delete collections etc.
Best,
Jordan
In Gallery Admin I don't see System Settings. I have my Alteryx System Settings set up as 'Run As.' Does that get rid of the 'System' at the top of the icons on the left in Gallery Admin?
Thanks,
Brad
Hi @brad_j_crep
Are you referring to System Settings to config the server? You should be able to access these from the server side, either through the designer options>>advanced option>>system settings or on the desktop of the server.
Out of interest are you using windows auth or built in?
Best,
Jordan
I'm referring to the System icon in the gallery.
I'm using windows authentication.
Hi @brad_j_crep,
It was updated to a different area -> Workflow Credentials -> Credentials setting for workflows ->
Hi Jordan,
Thank you for this informative article. I'm trying to test out a workflow by uploading it to my private studio in the company's Alteryx server but a co-worker told me that notifications will be sent out to the whole department even if I publish my workflow there and not in the gallery. That happened to him once already.
My question is: Is there any way to prevent that email given that I'm not the admin?
Thank you!
A little stupid question here.. I suppose the subscription/ publication is only available to "Alteryx Server" edition right? We have Designer licenses and that only grant us to create private studios, not allowing non-licensed end users to run the apps/ workflows?
@Jess_Lin you will need an Alteryx Server license in your business to allow non-licensed designer users to run workflows and application made by the designer.
Best,
Jordan
Am I able to run workflows from the Gallery Admin page?
This article is amazing! This is so helpful! Thanks for your efforts!
Sincerely,
@the_jake_tool