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With the meeting theme and speakers decided, it’s time to schedule your meeting! You can create a user group meeting even on EventBrite.com, along with tracking attendance. Eventbrite allows you to share the meeting on LinkedIn, Twitter and Facebook. Meetup can also help with scheduling a meeting and tracking who will and won’t attend. In addition, it provides you with a group mailing list and a place to store shared files (such as presentations).
Email Announcement to current User Group Members
Alteryx owns the official User Group Roster because of confidentiality agreements. However, Alteryx wants to help promote your group! Once you have your event scheduled we’ll add your User Group meeting to Events @ Alteryx. Alteryx will also contact the users in your area announcing the User Group host and information. Please submit the Alteryx User Group Leaders Meeting Request Form with all the event details 3 weeks prior to your meeting.
Share, Share, Share!
Create a fun #hashtag for all your posts. Make promoting your User Group fun and memorable!
Almost there! Last steps are to make sure you are prepared for your meeting:
Have you efficiently marketed your event?
· Have you filled out your Alteryx User Group Leaders Meeting Request Form?
· Do you have a plan for reminders in place once the date gets closer?
Have you collected all of your presenters’ slides ahead of time?
· Collect slides to create a deck and email out to your presenters with a thank you confirmation.
Are name tags prepared to give out at your meeting?
· See page 4 for directions on name tags
Check-In set up
· Pull RSVP List from EventBrite or MeetUp and use for Check-In.
Show up at meeting site early to test A/V
Alteryx Logos, signs, etc. are used in the areas leading to the event site (Attached)
Parking areas checked beforehand for adequate parking
Attendees are notified on parking accommodations
Speakers if audio is needed
Cables for speakers
Cables for projector
PowerPoint on computer
Business cards (To hand out during networking)
Pens, pencils, highlighters
Is there enough light?
Will it fit enough people?
Can AV equipment be set up in the space?
Food or drink available? If so, who will bring them?
Is it a quiet space?
Is the location easy to find?
Tip Create a Junk In The Trunk box: Get a large container to hold these items and keep in your car to bring to your next user group meeting.