This site uses different types of cookies, including analytics and functional cookies (its own and from other sites). To change your cookie settings or find out more, click here. If you continue browsing our website, you accept these cookies.
With the meeting theme and speakers decided, it’s time to schedule your meeting! You can create a user group meeting even on EventBrite.com, along with tracking attendance. Eventbrite allows you to share the meeting on LinkedIn, Twitter and Facebook. Meetup can also help with scheduling a meeting and tracking who will and won’t attend. In addition, it provides you with a group mailing list and a place to store shared files (such as presentations).
Email Announcement to current User Group Members
Alteryx owns the official User Group Roster because of confidentiality agreements. However, Alteryx wants to help promote your group! Once you have your event scheduled we’ll add your User Group meeting to Events @ Alteryx. Alteryx will also contact the users in your area announcing the User Group host and information. Please submit the Alteryx User Group Leaders Meeting Request Form with all the event details 3 weeks prior to your meeting.
Share, Share, Share!
Create a fun #hashtag for all your posts. Make promoting your User Group fun and memorable!
Almost there! Last steps are to make sure you are prepared for your meeting:
Have you efficiently marketed your event?
· Have you filled out your Alteryx User Group Leaders Meeting Request Form?
· Do you have a plan for reminders in place once the date gets closer?
Have you collected all of your presenters’ slides ahead of time?
· Collect slides to create a deck and email out to your presenters with a thank you confirmation.
Are name tags prepared to give out at your meeting?
· See page 4 for directions on name tags
Check-In set up
· Pull RSVP List from EventBrite or MeetUp and use for Check-In.
Show up at meeting site early to test A/V
Now’s the time when you meet with the other Alteryx enthusiasts who have signed up. Relax, introduce yourselves, and get to know each other. Find out what people want from an Alteryx User Group in your area. The goal of this meeting is simple: meet other Alteryx enthusiasts in your area, and decide when and where to hold your User Group meeting.
Day & Time
We normally see User Group Meetings held on Tuesdays, Wednesdays or Thursdays in the afternoon or evening. Pick a day and time that works best with your User Group Members.
Most User Group meetings run for about 2 hours and host quarterly meetings throughout the year.
Help us, help you: At the beginning of the year, please contact the Customer Experience Team on selecting meeting dates for the year.
Use the Alteryx User Group Leaders Meeting Request Form to easily schedule your meeting!
How would you like your meeting structured? Formal or informal? It’s up to you! Our current User Group Leaders specifically tailor to what their members enjoy the most. An easy way to gage this is through surveys sent out after meetings. See section on Feedback Surveys.
Some of the most common meeting formats feature a panel discussion, one long in-depth talk or a couple of shorter talks, then an open-mic “quick-fire” talk.
User Group Example: Some User Groups are currently exploring a “two-track” plan. There will be a beginner track and an intermediate/advanced track with appropriate discussions for each.
Another great way to have a very engaging meeting is by having no set topics! Open the floor up to discussion with your members. It is certainly a very laid back and easy approach to get great conversation flowing.
When using Speakers/Presenters for your User Group meeting remember:
To think of someone from the group who would be the best choice for your meeting, there might be a member knowledgeable on a User Group topic of interest.
Alteryx Product Management and Solutions Engineers are available to discuss capabilities and overview of the product roadmap.
Carefully evaluate presentations ahead of time
Talk to your presenters ahead of time and ask them what they will be talking about
Tip: Most presenters go for about 40-50 minutes
Collect presentation decks ahead of time
Arrive early to check A/V equipment
Always have a ready-to-go presentation or back up plan in case life gets the better of you!
Location can be key to get members to your meetings. Make sure the venue is central and convenient to your User Group Members. We commonly see most User Group meetings held at a bar, restaurant, or company.
Tip: Hosting a User Group meeting at an office will benefit a business – it helps create exposure to new parties and visibility in the community.
It also is extremely helpful to have parking and directions listed on your event invite. Parking is often a piece of information that gets missed out on in the planning phase. Attached to this article you will find signage to use at your next meeting.
It also is extremely helpful to have parking and directions listed on your event invite. Parking is often a piece of information that gets missed out on in the planning phase.
Have name tags at your meeting for networking purposes. On EventBrite you can easily create name tags. Also try to include colored dots to represent how long the individual has used Alteryx.
New to Alteryx or just interested
1 – 2 years
2 – 5 years
5 years or more
Make sure to pull the RSVP list from EventBrite or MeetUp for tracking purposes.
Who can be a cellphone contact if attendees can’t find their way into the venue?
Make sure to put their number on signs outside if building security is not available after 5pm.
Logistics Check List
A simple check list can help you make sure that you have all the necessary items to run your meeting smoothly.
Click here to see the logistics check list.
Get together and organize! Have fun! Meet new people!
Decide on a day and location to host your formal User Group meeting.
Figure out logistical details for your User Group meeting. Format of the agenda, speakers/presenters, venue details, and points of contact.
Alteryx Logos, signs, etc. are used in the areas leading to the event site (Attached)
Parking areas checked beforehand for adequate parking
Attendees are notified on parking accommodations
Speakers if audio is needed
Cables for speakers
Cables for projector
PowerPoint on computer
Business cards (To hand out during networking)
Pens, pencils, highlighters
Is there enough light?
Will it fit enough people?
Can AV equipment be set up in the space?
Food or drink available? If so, who will bring them?
Is it a quiet space?
Is the location easy to find?
Tip Create a Junk In The Trunk box: Get a large container to hold these items and keep in your car to bring to your next user group meeting.