How to grant users access to specific reports within a collection in Alteryx gallery

[Kirthika]

Hello Alteryx Community,

I need to assign access to a list of users for specific reports within a collection on Alteryx Gallery. However, the challenge is that each collection contains multiple reports, and users should only have access to specific ones, not the entire collection.

For example:

• User A should have access to Report 1 and Report 3 within a collection but not to other reports.
• User B should only have access to Report 2 in the same collection.
• User A might have access to some reports of other collection too.
  
  Since Alteryx Server permissions are typically managed at the collection level, is there a way to control access at the workflow/report level within a collection?
  
  Additionally, I am using the Alteryx Server API Tools for automation. If there’s an API-based approach to achieve this, I would appreciate any guidance on how to configure the correct permissions using the PACK v3 API.
  
  Has anyone implemented a similar solution, or is there a recommended best practice for handling such access control scenarios?
  
  Thanks in advance for your help!
  

[fmvizcaino]

Hi @Kirthika ,

Unfortunately, it is not possible to set different permissions within a collection. You will need to have one collection per report.

Since you are using the Server API tool for automation, you can rely on it to distribute the users to the collections they should have access to.

Best,

Fernando Vizcaino