Email tool - Only Bcc

[JDong]

Hi Team,

I am using an email tool in my flow and was curious if it can configured so all emails are masked in the 'To' field? So ideally I just want to specifiy email ids in 'Bcc'

Please advise

Thanks

[caltang]

Hi @JDong,

Not really sure what you mean by masking your "To" field - are you saying:

• You do not wish for your receivers to see other emails? 
• You do not want the workflow to show the exact email and want to mask it? 

[JDong]

@caltang Yes the email ids of receiver should be masked. Is there a way to do this...since email tool mandates me to enter the To email address

Thanks

[davidskaife]

Hi @JDong 

Can't you just enter your email address, or a generic one, in the To field? Same as how you set up bcc emails in Outlook etc

[JDong]

@davidskaife Is it required to enter any generic email address in the To mandatorily for the tool to work? Can I not enter the recipient email id just in bcc?

Thanks

[davidskaife]

@JDong I can't seem to find anything in the documentation that states one way or another. I suggest trying it with just bcc filled in using your email as a test and see if it works

[caltang]

Hi @JDong  - well, there is a way if you use Interface Tools. 

Connect a Text Box tool and Action tool from Interface Tools tab to the Email Tool.

Then, in Text Box tool, click the option to Mask for Passwords. More info here: https://help.alteryx.com/20223/designer/text-box-tool

Then, in Action tool, you need to update the values of the "Email To" fields.

This means that when you use the Analytic App feature or use it via Server, the user's input of emails will be hashed like "*****", and they cannot see the email. But once the email is sent, you will be able to see the email on the "To" section. 

I don't know if this is what you are talking about - but if you want to go all the way, just mask the "BCC" field, then the recipients will not be able to see other emails at all when they receive it.

I agree with @davidskaife, maybe you should re-evaluate and apply his recommendation as well?

[JDong]

@caltang @davidskaife 

In outlook when we provide just BCC the email is still sent to users

I want to achieve this feature within Alteryx tool so users are not exposed to the email of other colleagues. Is this possible with the email tool?

Thanks

[caltang]

In the Email Tool, you can tick FROM and BCC only, then key in your emails with a semi-colon ; to indicate the next recipient. 

Have you tried this? @JDong 

[JDong]

@caltang 

Not sure if I get your point...do you mean tick the valid field checkbox then I cannot key in any email

Thanks