topic Re: Cannot see workflow results for a workflow in shared collection - if run manually? in Alteryx Server Discussions

Cannot see workflow results for a workflow in shared collection - if run manually?

Hamder83 — Tue, 29 Jul 2025 07:00:35 GMT

Hi

We are 2 colluges having a shared collection, in this collection we have multiple workflows.

We are assigned to the collection as a team, with admin rights.

All workflows are added to the collection and scheduled within this collection.

I cannot see workflow results, if scheduled in collection by my parner. And he cannot see workflow results of manual runs by me?

Is there any good workaround for this?

Re: Cannot see workflow results for a workflow in shared collection - if run manually?

gawa — Tue, 29 Jul 2025 10:41:21 GMT

Here is the summary of visibility of Job results.
Manual Run: Invisible to others

API Run: Invisible to Others

Schedule Run: Visible only when the scheduler is shared in the Collection. Otherwise, invisible.

Re: Cannot see workflow results for a workflow in shared collection - if run manually?

abacon — Tue, 29 Jul 2025 12:47:15 GMT

@Hamder83 Good workarounds to this listed below:

1. Pull all job results on the server using the Alteryx Server API functionality, this allows the user to pull all job logs and see results. I found this still restricts some workflows but it does pull most.

https://help.alteryx.com/current/en/designer/tools/developer/server-api-tool.html

2. Pull from the backend MongoDB to get all results from the server and use this information to get the job logs. This pulls everything in the system but the job log is stored as a BLOB file, meaning you will have to parse it out.

https://help.alteryx.com/current/en/server/configure/database-management/mongodb-management/mongodb-schema-reference.html

A good resource on how to connect to the MongoDB backend is this link below:

https://help.alteryx.com/current/fr/designer/workflows/enterprise-utilities/server-usage-report.html

I recently set up a Power BI dashboard that displays the Alteryx Server information to ensure non-owners can see workflow results if need be.

Bacon

Re: Cannot see workflow results for a workflow in shared collection - if run manually?

Hamder83 — Wed, 30 Jul 2025 08:06:07 GMT

Is it possible to share a studio or something to gain visibility?

If I execute a job using api the type is manual, which means my colleague cannot see the reulst of that or any chained flows using one api call into the next?

Re: Cannot see workflow results for a workflow in shared collection - if run manually?

gawa — Wed, 30 Jul 2025 08:30:56 GMT

Even if sharing a studio(subscription), manual run Job results are not visible but shared schedule results are visible.

Job results by manual run is very private. Only who can access to backend database(Mongo DB) is able to see all results, as mentioned by @abacon .

Please note that even the Server admin(Curator) do not always have this ability since it involves direct access to Server console level, that is usually IT admins in organization.

Re: Cannot see workflow results for a workflow in shared collection - if run manually?

abacon — Wed, 30 Jul 2025 12:41:52 GMT

@Hamder83 Best option would be to tap into the MongoDB and get the results. If you are interested, I can shoot over the tables I used once you get the connections setup.

Bacon