topic Re: Others can view this workflow's history in Alteryx Server Discussions

Others can view this workflow's history

nickdreach — Mon, 06 Nov 2023 12:59:50 GMT

In the gallery, if I select a workflow then click on the three dots there is a 'Workflow Settings' option. This includes a check box titled "Others can view this workflow's history'. It only appears on workflows that are owned by me. [edit]Actually that isn't true - there doesn't seem to be a clear logical reason for when I can or cannot view the workflow history[/edit]
[second edit]It appears that you see the workflow history, whilst a version you published is current - if another user publishes a newer version you won't see any workflow history associated with that new version - but even this isn't the full picture - there is one regularly scheduled workflow owned and last published by me - but the workflow history I see is old[/edit/

All our workflows are in a shared collection, based upon a studio which both I and my colleague are members of. If I add a workflow to the collection, my colleague cannot see the workflow history (combination of manual and scheduled runs) that is visible to me.

So, we had assumed by checking this option, the workflow history would appear - but that is not the case. We can see the schedules set up for a workflow as we manually add them to the collection when adding a new workflow. What is this check box actually for!?

Re: Others can view this workflow's history

Ariharan — Mon, 06 Nov 2023 14:28:56 GMT

Hi @nickdreach ,

The "Others may view this workflow's history." is to allow other users to see the previous versions, not the run history. Workflow run-history is not available to other users who access apps which are shared via collection (i.e. not part of the same subscription studio).

Regards,

Ariharan Rengasamy

Re: Others can view this workflow's history

nickdreach — Mon, 06 Nov 2023 14:50:17 GMT

Hi @Ariharan, thanks for your reply. Are you saying that if my colleague has checked the "Others may view this workflow's history" on a particular workflow, I should then be able to select the workflow in the collection and click on the blue number under where it says Published?

I can already see this for every workflow in the collection, including those where my colleague has not checked the "Others may view this workflow's history" option.
Also, despite these workflows being in a shared collection, the two users in question are both members of the same studio.