topic Re: Email Tool to Automatically Send Emails with Attachments in Alteryx Designer Desktop Discussions

Email Tool to Automatically Send Emails with Attachments

Pianalyst — Thu, 30 May 2019 00:35:26 GMT

I am having an extremely difficult time getting the Email tool to work for my purposes. I understand that Alteryx does not allow authentication in their email tool, and since my company does not have an on site server for our emails, this does not work for us. We are hosting our domain on Network Solutions, and Rackspace is our Email server. I have been messing around with Send Grid to see if I can get this tool to relay with my email address, however I am clueless as to what I must set up before hand and what I need to put in the smtp field of the tool. Documentation is sparse. I have found several workarounds but they are not ideal.

Any help would be much appreciated!

Re: Email Tool to Automatically Send Emails with Attachments

dataMack — Thu, 30 May 2019 00:44:48 GMT

The Alteryx email tool leverages SMTP to send e-mails, so all you need is the info on how to authenticate to your SMTP server. A quick search led me to this page for rackspace hosted email:https://support.rackspace.com/how-to/rackspace-email-and-hosted-exchange-settings/

Which indicates the setting is secure.emailsrvr.com on port 465

Hope that helps!

Re: Email Tool to Automatically Send Emails with Attachments

Pianalyst — Thu, 30 May 2019 15:26:07 GMT

Thank you for the prompt reply! I just tried entering "secure.emailsrvr.com:465" in the SMTP field and got this error:

Email (2) Record#1: Unable to connect with AtlSmtpReadData for secure.emailsrvr.com:465

This is definitely further than I got before!!

My question with this method is, how does Alteryx authenticate my email address? I don't get how it can send my email without the password since anyone would be able to send emails from my address if they could just use this servername and port number.

Re: Email Tool to Automatically Send Emails with Attachments

Pianalyst — Mon, 03 Jun 2019 14:53:12 GMT

Solved my issue with the service smtp2go found in this post : Email Tool - Gmail and Hotmail

Re: Email Tool to Automatically Send Emails with Attachments

gkakarlapudi — Fri, 27 Sep 2019 20:26:31 GMT

For those of you following this thread, as of the 2019.3 version of Alteryx Designer we have authentication functionality within the Email Tool. Users can now enter their credentials (username & password), select an encryption method, and connect to the appropriate port number.

If you are interested in connecting to a Gmail or other email service that was not previously supported by Alteryx Designer, please refer to the following knowledge base article to learn more on how to do so.

https://community.alteryx.com/t5/Alteryx-Designer-Knowledge-Base/How-To-Send-Emails-Through-Gmail-Using-the-Alteryx-Email-Tool/ta-p/468838

Re: Email Tool to Automatically Send Emails with Attachments

hardikkanabar — Thu, 21 Nov 2019 11:12:20 GMT

Hi Can alteryx send emails using secure voltage encrypted emails through the designer / server?

Re: Email Tool to Automatically Send Emails with Attachments

ljholbroo — Mon, 12 Oct 2020 07:24:49 GMT

Thanks @gkakarlapudi!

Question, if I multiple users running the same workflow, how can I add a prompt for the user running the workflow to enter their email and username?

Re: Email Tool to Automatically Send Emails with Attachments

deepaprash — Fri, 21 Oct 2022 19:59:47 GMT

Hello,

I have a related question.

I am able to send emails via Alteryx but do not know if I can send data via the email as an attachment. I have been able to send data as an embedded table within the email but folks would instead like to receive an excel attachment instead. Is that possible?

Thanks

Deepa