Add a recipient to the email tool in multiple workflows together

sjain71

We have about 80 workflows in production and about 60 workflows use Alteryx email tools to send out automatically emails. Some workflows may have multiple emails tools inside depending on different email subjects and recipients. We need to add a new employee to all the emails tools as a recipient in all workflows. If we do it manually one email tool or one workflow, it will take a lot of time to do it. Can someone help me to create a master workflow to automatically apply changes to all workflows? Or is there a better way to accomplish this?

marcusblackhill

Hi @sjain71 

You can develop a master workflow reading this workflow as a flat file, find the email lists and update them. Later is just a matter to output back.

That will be way faster to update your lists. Another thing to consider is to create an email list in a single text input and append that list to all your email tools and use that field to send emails instead of type in each one.