My company is about to change Alteryx servers, and with that, we are reassessing our use of subscriptions or private studios (called different things in different places), collections, districts, etc. Our admin experience has been one of baptism by fire, so we are curious how others have implemented these things.
We started off with roughly 5 groups that equated to functional groups. This was not ideal because it cluttered up the Private Studio. Ideally, we would like each user to only see their work in the Private Studio. Based on our testing, we don't think that is possible, but if it is, we would love to know. It would be great if we could just use groups for data source permissions and decouple them from the Private Studio but that doesn't seem to be an option. If this were an option we would use collections to share workflows.
Additionally, we created three collections related to scheduled workflows (In progress, Approved, Approved & Scheduled). The collections aren't really panning out the way we intended. Note, if individual users wanted to create collections they could. We have also noticed that if I share a collection with someone, it does not show up in their Private Studio, which is also something we would like. In general, the Private Studio seems like it should be a good jumping off point for an individual, but it isn't. Is this a function of how it is designed or how we have implemented it? How do other people use collections?
We also haven't implemented districts, pages, or tags, so any ideas there would be greatly appreciated. I think our Gallery could be better organized, but all of our ideas seem to be "not allowed by design". Thanks in advance for your contributions!
